Import Contacts

Quickly and easily transfer existing contacts from other systems into spooorts Manager – via file upload, drag & drop, or using CSV and vCard formats.

Why Import Contacts?

If you already have contact data stored in another program – such as an Excel spreadsheet, email program, or other association tool – you don't need to re-enter them one by one. With the import function, you can transfer all contacts to spooorts Manager at once. This saves time and avoids typing errors.

Step 1 – Open the Import Dialog

Navigate to the Contacts section in spooorts Manager. In the toolbar above the contact list, you'll see several small buttons. Click the Import button (an upward-pointing arrow). The Import Data dialog will open.

Screenshot of import dialog in spooorts Manager with numbered reference points
Import dialog in the Contacts section

Step 2 – Select Your File

The open dialog offers two ways to provide your file:

Method A – Drag & Drop: The large dashed area in the middle of the dialog is the drag-and-drop zone. Open the folder on your computer containing the import file. Click the file, hold down the mouse button, and drag it directly into this dashed area. Release the mouse button. The file will be automatically recognized and the import will begin.

Method B – Select file via file browser: If you prefer to search for the file the traditional way, click the blue link Upload file. Your operating system's file selection dialog will open. Navigate to your file, select it, and confirm with Open.

Tipp   Both methods lead to the same result. Drag & drop is slightly faster if you already have the folder open.

Import via CSV File

Click the Import CSV button to import a file in CSV format.

What is a CSV file? CSV stands for Comma-Separated Values. It is a simple text file where contact data is organized in table form – similar to an Excel spreadsheet, but without formatting. Each row represents one contact, and individual fields (e.g. first name, last name, email) are separated by a delimiter – usually a comma or semicolon.

When to use CSV? CSV format is especially useful if your contacts are stored in a spreadsheet application like Microsoft Excel, Google Sheets, or LibreOffice Calc. Most programs offer an Export as CSV or Save as CSV function.

How to create a CSV file from Excel:

  1. Open your contact list in Excel (or another spreadsheet application).
  2. Make sure the first row contains column headers such as First Name, Last Name, Email.
  3. Click File → Save As and select CSV (Comma Delimited) as the file type.
  4. Save the file and use it for the import.
Wichtig   The exact order and naming of columns for CSV import will be supplemented shortly. Make sure each column header is spelled exactly as the system expects it.

Import via vCard File

Click the Import vCard button to import contacts in vCard format.

What is a vCard? A vCard (file extension .vcf) is an internationally standardized exchange format for electronic business cards. Nearly all contact and address book programs support this format – including Apple Contacts (iPhone, Mac), Google Contacts, Microsoft Outlook, and Thunderbird.

When to use vCard? Use the vCard format when you want to import contacts from an email program or smartphone address book. A single .vcf file can contain one or even several hundred contacts at once.

How to export contacts as vCard:

  • Apple Contacts (iPhone / Mac): Open the Contacts app, select the contacts you want, click File → Export → vCard, and save the .vcf file.
  • Google Contacts: Open contacts.google.com, select the contacts, click Export, and choose the vCard format.
  • Microsoft Outlook: Go to File → Open & Export → Import/Export → Export to File and select vCard File (.vcf) as the target format.
Tipp   A vCard file automatically contains all important contact fields such as name, email address, phone number, and address. Unlike CSV, you don't need to worry about the column order.